Default offer letter

This section describes the Default Offer Letter template.

The following sections show the template implementation and where the template information derives from.

Salutation

The salutation pulls the current date and the name of the defendant.

The name of the defendant shown on the Case Involvements tab in the Case Folder View.

The first paragraph provides information about the upcoming court event including:

The court is pulled from the Default JDA Settings screen. To set the default court in eProsecutor Online:

Navigate to Left navigation System Administration JDA Default JDA Settings
In the Default court for JDA templates dropdown, select the desired Agency.
Click Submit.

If no court is selected on this screen, a dialog prompt is provided to allow for manual entry of the court name.

The date and time of the next upcoming hearing. This is found on the Events tab in the Case Folder View.

The charges are shown on the Charges tab in the Case Folder View.

The statute text comes from the Statute/Charging Language field. Refer to Statutes for details.

The second paragraph lists the penalties associated with the preceding charge.

For more information, refer to Statutes, especially the Fines, bails, and sentencing guidelines section.

The third paragraph details the offer being made to the defendant.

The offer is found in the Plea Offer section on the Charges tab in the Case Folder View.

View Charging for more information about how to add a plea offer.

The letter ends by providing the contact information and details about the prosecutor.

The prosecutor information is pulled from the directory person.